Course Outline
Module 1: Fundamentals of AI in the Modern Office
- Introduction to Large Language Models (LLMs) and their relevance to administrative tasks for government
- Principles of prompt engineering for enhancing productivity in governmental workflows
- Ethics and data privacy considerations when integrating AI into the workplace for government
- Overview of the ChatGPT interface and its key features for government use
Module 2: Information Management and Summarization
- Creating concise summaries and syntheses of long documents, reports, and articles for government
- Generating meeting minutes from transcripts to ensure accurate record-keeping
- Using ChatGPT for data organization and information categorization in governmental contexts
- Extracting key information and performing sentiment analysis on texts for informed decision-making
Module 3: AI-Assisted Communication and Writing
- Automating emails, including standard replies, follow-ups, and invitations for efficient communication
- Drafting formal letters, internal communications, and memos to maintain professional standards
- Creating presentations and speeches with a clear and structured format
- Enhancing grammar and writing style to ensure clarity and professionalism in government documents
Module 4: Planning, Organization, and Task Automation
- Project planning: developing action plans, schedules, and task assignments for effective project management in government
- Agenda management: creating calendars and meeting reminders to optimize time usage
- Generating task lists and prioritizing activities to enhance operational efficiency
- Automating repetitive tasks such as email sorting, recurring report generation, and document management for streamlined processes
- Using AI for problem-solving and decision-making in governmental operations
Module 5: Practical Cases and Exercises
- Workshop: Creating a project plan from scratch using ChatGPT to support government initiatives
- Exercise: Summarizing a financial report and drafting an executive email for government stakeholders
- Simulation: Planning a meeting and writing the minutes to ensure thorough documentation
- Creating customized templates for daily use in governmental workflows
Summary and Next Steps
Requirements
- No prior knowledge of artificial intelligence is required.
- A basic understanding of administrative tasks and information management is beneficial.
Audience
- Administrative assistants
- Secretaries
- Project managers
- Coordinators
- Professionals aiming to improve productivity and efficiency in office management for government operations.
Testimonials (5)
scope of the material
Marcin Mlodawski - Instytut Energetyki- Panstwowy Instytut Badawczy
Course - ChatGPT for Data Science and Analytics
Prompt Engineering
Pritpal Singh Bath - The Events Club SG Pte. Ltd.
Course - ChatGPT for Marketing
I very much appreciated the way the trainer presented everything. I understood everything even if Finance is not my area, he made sure that every participant was on the same page, while keeping up with the time left. The exercises were placed at good intervals. Communication with the participants was always there. The material was perfect, not too much, not too little. He elaborated very well on a bit more complicated subjects so that it can be understood by everyone.
Diana
Course - ChatGPT for Finance
The subject matter and the way it was presented.
Mark Mackintosh - IUM Insurance
Course - ChatGPT for Executives
Practical examples in Insurance
