Microsoft Power Automate Training Course

Introduction to Microsoft Power Automate for Government

• An overview of Microsoft Power Automate, a tool designed to streamline business processes through automation.
• Details on the various versions of Power Automate and where they can be utilized within government operations.
• Explanation of cloud (online) and desktop workflows and their applications for government.
• The benefits of implementing automation in public sector environments, including increased efficiency and reduced errors.
• Introduction to low-code and no-code workflows, which enable non-technical users to create powerful automations for government tasks.

Modes of Workflows for Government

• Description of automated flows and flow triggers (triggers) that can be used in governmental processes.
• Explanation of cyclic flows and how schedules are managed within Power Automate for government applications.
• Instant flows, which allow user-triggered actions to be executed on demand in a government setting.
• The integration of Power Automate with Office 365 applications, enhancing productivity and collaboration for government users.

Working with Microsoft Power Automate for Government

• Steps to get started with Power Automate, tailored for government employees.
• Guidance on navigating the application to ensure efficient use by government staff.
• Instructions on automating tasks based on pre-built templates suitable for government operations.
• A step-by-step guide to creating a cloud-based workflow using the Data Service Connector, designed for government data management.
• Tips for editing and refining workflows to meet specific government requirements.
• Procedures for publishing and launching flows within government systems.
• Guidance on enabling and disabling workflows to control access and ensure compliance with government policies.

Workflows in Office 365 Applications for Government

• Integration of Power Automate with Office 365, enhancing the functionality of government office applications.
• Online flows in SharePoint 365, enabling efficient document management and collaboration within government agencies.
• Workflows that support Outlook 365 mail, automating email processes to improve communication for government employees.
• Automation capabilities in OneDrive for Business, ensuring secure file sharing and storage for government data.
• Workflows in the Forms application, facilitating the creation and management of forms within government offices.
• Connecting to web services to integrate external systems with government processes.
• Creating a flow for the Dataverse service to manage complex data sets within government applications.

SharePoint 365 Workflows for Government

• Managing lists and libraries of documents in SharePoint 365, ensuring organized and accessible information for government users.
• Approval and versioning of files to maintain document integrity and compliance within government agencies.
• Managing document workflows to streamline processes such as review and approval in a government context.
• Utilizing the Teams application for collaborative tasks and project management within government teams.
• Approving tasks in the Teams application to enhance productivity and accountability in government projects.

Automation in Practice for Government

• An overview of data connectors in the Power Platform, including standard and premium options suitable for government use.
• Steps for adding a trigger to initiate workflows based on specific events or conditions within government systems.
• Instructions for adding actions to automate various tasks and processes for government operations.
• Using conditional code execution (IF and SWITCH functions) to create more sophisticated automations for government.
• Working with lists using the apply to each functionality to manage large datasets efficiently in government applications.
• Implementing programming loops (Do/Until logic) to handle repetitive tasks within government workflows.
• Using expressions and variables to enhance the flexibility and power of automations for government.
• Data operations using Power Query to process and transform data effectively for government reports and analyses.
• Utilizing functions in expressions (strings, numbers, and time) to perform complex calculations and data manipulations for government tasks.

Administration and Maintenance of Flows for Government

• Management practices for flows to ensure they meet the needs of government operations.
• Maintenance procedures to keep workflows running smoothly and efficiently within government systems.
• Viewing performance history, analyzing performance data, and diagnosing errors to optimize government workflows.
• Guidance on sharing workflows through exporting and importing functionalities, facilitating collaboration among government departments.
• An overview of the workflow environment, including setup and configuration for government use.
• Data security policies to protect sensitive information within government workflows.
• Data integration strategies to connect various data sources and systems used by government agencies.

Power Automate Mobile Application - Optional Module for Government

• Steps for downloading and installing the Power Automate mobile app on government devices.
• Logging in to your Office 365 profile to access government-specific workflows.
• Creating and managing workflows directly from the mobile app, enhancing flexibility and mobility for government employees.
• Tips for effectively working with the mobile app to manage government tasks on-the-go.

Power Automate Desktop Workflows - Optional Module for Government

• Setting up the Power Automate Desktop application for use in government offices.
• Creating and directly activating a flow to automate desktop tasks within government systems.
• Exploring different activation modes, including triggers, schedules, and other options suitable for government operations.
• Management and monitoring of flows to ensure they meet the needs of government users.
• A detailed look at the designer of desktop flows, covering configuration of actions, action windows, workspace management, variable management, and variable windows.
• Understanding properties of data types and variables, and how to automate user interface elements for efficient government workflows.