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Course Outline
Introduction to Records Management
- Overview of records management and its importance for government operations
- Key terms: records, archives, information assets for government use
- Principles of effective records governance for government entities
Regulatory Frameworks and Compliance
- Public records laws and retention requirements for government agencies
- Auditing practices and legal holds in the public sector
- ISO 15489 and other international standards relevant to government operations
Records Lifecycle Management
- Stages of the records lifecycle: creation, classification, storage, retention, disposal for government records
- Metadata management and traceability in governmental contexts
- Archiving procedures and secure destruction protocols for government documents
Classification and Retention Scheduling
- Developing classification schemes tailored to government needs
- Establishing retention rules based on legal, fiscal, and operational requirements for government agencies
- Review cycles and exception management processes for government records
Digital Records and Automation
- Utilizing electronic document and records management systems (EDRMS) in government operations
- Digitization techniques and metadata tagging practices for government documents
- Leveraging automation to enhance compliance and efficiency in government record-keeping
Change Management and Adoption
- Training government staff on new records management procedures
- Engaging leadership and change champions within government agencies
- Developing internal policies and user guides for government employees
Practical Exercises and Review
- Case study: mapping a records lifecycle for a government department
- Hands-on exercise: drafting a retention schedule for government use
- Common pitfalls and lessons learned in government records management
Summary and Next Steps
Requirements
- An understanding of organizational documentation practices for government
- Experience with information handling or archiving processes
- Familiarity with compliance or public administration procedures
Audience
- Records officers
- Information governance professionals
- Public administrators and compliance staff
7 Hours