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 Duration 7 hours

Course Outline

Foundations of Records Administration

  • Defining records management and its significance in public administration
  • Core terminology: records, archives, and information assets
  • Essential principles for effective records governance

Statutory and Regulatory Compliance

  • Public records statutes and mandatory retention protocols
  • Audit procedures and legal hold enforcement
  • ISO 15489 and relevant international benchmarks

Lifecycle Administration of Records

  • Stages of creation, categorization, storage, preservation, and disposition
  • Metadata administration and audit trail integrity
  • Archiving standards and secure disposal procedures

Classification and Retention Planning

  • Designing robust classification frameworks
  • Establishing retention directives based on legal, financial, and operational mandates
  • Periodic review cycles and exception handling protocols

Digital Records and Process Automation

  • Electronic document and records management systems (EDRMS)
  • Digitization workflows and metadata annotation
  • Leveraging automation to enhance compliance and operational efficiency

Organizational Change and Implementation

  • Staff training on updated procedural standards
  • Executive engagement and identifying change advocates
  • Formulating internal policies and user documentation

Practical Application and Assessment

  • Scenario analysis: mapping a records lifecycle for a government department
  • Direct participation: drafting a retention schedule
  • Identifying common operational challenges and corrective measures

Conclusion and Recommended Actions

Requirements

  • Foundational knowledge of organizational documentation practices
  • Experience with information handling or archiving processes
  • Familiarity with compliance or public administration procedures

Intended Audience

  • Records officers
  • Information governance professionals
  • Public administrators and compliance staff

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