Course Outline

Introduction and Collaboration Principles

  • Common challenges and mistakes in project management on the Asana platform for government
  • Navigating the platform - Structure and logic of Asana for efficient workflows
  • Best practices in personal time management - effective planning flow to enhance productivity

Asana Basics

  • First steps with Asana for government
  • Getting acquainted with settings and account configuration for optimal setup
  • Projects in Asana
    • Types of projects with examples of their application in a public sector context
    • Creating and configuring the first project to align with agency goals
    • Project views in Asana (list, board, timeline, calendar) for clear visibility
    • Adding columns, labels, and ways to use them for enhanced organization
    • Additional project editing options to customize workflows
    • Creating project templates and ways to use them for consistent project initiation
    • Common mistakes in creating projects in Asana and how to avoid them
    • Best practices in managing projects and teams on the platform for government

Tasks and Their Functions

  • Adding tasks, responsible persons, deadlines, attachments to ensure accountability
  • Task dependencies to maintain project timelines
  • Creating task templates to streamline repetitive processes
  • Best practices in creating and managing tasks for efficient workflow management

Managing Own Work through My Tasks

  • Configuration of the My Tasks tab to personalize your workspace
  • Adding tasks from this tab for immediate action
  • Adding simple automation to save time in work planning and improve efficiency
  • Best practices in personal time management through the My Tasks tab for government employees

Inbox

  • What can be found there and why it's worth checking regularly for updates and notifications
  • Best practices in managing the inbox to maintain a clear overview of tasks and communications

Communication in Asana

  • How to communicate effectively in Asana to enhance collaboration among team members

Asana Advanced

  • Advanced search for precise data retrieval
  • Forms in projects and their application for streamlined data collection
  • Automation in Asana to save time and reduce manual tasks
  • Setting up a workflow with connected automation to enhance process efficiency
  • How to analyze reports and statistics in Asana to identify bottlenecks and unequal task distribution among employees for government agencies
  • Integrations with other tools (to choose from):
    • Gmail
    • Chrome
    • Google Calendar
    • Slack
    • Clockify
  • Managing Asana from the admin panel to ensure compliance and governance

Summary and Next Steps

Requirements

  • Basic understanding of project management

Audience

  • Individuals planning to implement Asana in their teams for government and organizational use
  • Current users seeking to enhance and organize their knowledge of the platform
  • Professionals managing projects and processes within companies and organizations
  • Leaders aiming to improve team efficiency through better project management practices
 21 Hours

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