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 Duration 7 hours

Course Outline

  • Day 1: Practical Implementation of Gemini and NotebookLM
    • Introduction to Google Artificial Intelligence Capabilities
      • Gemini applications, Workspace integration, NotebookLM, AI Studio, and Stitch
      • Determining the Appropriate Tool: Google, Claude, or ChatGPT
      • Data Security and Configuration Protocols in Workspace
      • Practical Application: Mapping three specific operational tasks to corresponding Google tools.
    • Gemini App, Gems, and Advanced Research Features
      • Formulating Effective Prompts for Long-Form Documents
      • Developing Gems with Custom Instructions and Knowledge Bases
      • Conducting In-Depth Research with Source Verification
      • Utilizing Canvas for Drafting and Summary Creation
      • Practical Application: Designing a Gem for a recurring workflow and testing it across two distinct scenarios.
    • Gemini Integration within Google Workspace
      • Gmail: Automated Summaries and Draft Response Generation
      • Docs: Drafting, Revision, and Collaborative Editing
      • Sheets: Formula Automation, Data Analysis, and Table Management
      • Slides and Meet: Presentation Enhancements and Automated Meeting Notes
      • Practical Application: Synthesizing a complex email thread and generating a structured draft in Docs.
    • NotebookLM Utilization with Internal Data Sources
      • Constructing Notebooks Using PDFs, Docs, Web Content, and Video Media
      • Generating Answers with Cited Supporting Excerpts
      • Producing Audio Summaries, Mind Maps, Flashcards, and Reports
      • Collaborative Notebook Sharing within Teams
      • Practical Application: Developing a briefing document and an audio summary from three internal resources.
    • Creation of Visual Assets and Interface Prototypes
      • Generating and Editing Imagery in Gemini
      • Producing Short-Form Video for Internal Communications
      • Utilizing Stitch for Initial Interface Drafting and Concept Visualization
      • Practical Application: Creating a graphical asset for a presentation slide and applying two targeted adjustments.
    • Learning Outcomes: Each participant will possess a customized Gem, a NotebookLM notebook containing proprietary sources, and a validated Workspace workflow applicable to their role.

Requirements

  • Access to Google Workspace with Gemini or a Google account, a laptop equipped with a current web browser, and several authorized documents to serve as data sources.
  • No programming proficiency is required.

Target Audience

  • Government employees and teams utilizing Google Workspace who aim to integrate Gemini and NotebookLM into their daily operations.

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