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 Duration 14 hours

Course Outline

Session 1 – Virtual (2 Hours): Communication and Organizational Protocols via Google Workspace

  • Gmail: Establishing efficient email management structures and optimizing professional usage patterns
  • Google Calendar: Configuring official events, scheduling notifications, and coordinating meeting agendas; administration of shared scheduling resources
  • Google Meet: Initiating virtual conferences from Gmail and Calendar; leveraging collaborative features such as real-time chat, session recording, and screen sharing capabilities
  • Applied exercise: Simulating a federal workday by utilizing Gmail, Calendar, and Meet to synchronize team operations and administrative tasks

Sessions 2, 3, and 4 – In-Person (12 Hours Total): Enhancing Productivity and Interagency Collaboration in Cloud Environments

  • Google Drive: Structuring, retrieving, and archiving digital files; implementing secure document sharing and access control protocols for government operations
  • Google Docs: Developing co-edited policy documents; utilizing comment threads, revision tracking, and suggestion modes for iterative review
  • Google Sheets: Implementing foundational formulas, pivot tables, and data visualization charts; facilitating concurrent data entry and analysis
  • Google Slides: Constructing professional briefing presentations; enabling simultaneous editing and feedback integration for presentation materials
  • Communications Modules – Chat/Gemini: Introduction to and practical application of advanced communication and AI-assisted tools
  • Applied exercise: Group collaboration on a comprehensive project, involving the creation of a Drive repository containing an integrated document, spreadsheet, and presentation leveraging artificial intelligence capabilities

Supplementary Educational Components

  • Instructional video libraries dedicated to each specific tool
  • Virtual applied exercises: - Formulating a weekly operational schedule in Calendar - Drafting a joint administrative report in Docs - Constructing a basic performance dashboard in Sheets - Recording a concise briefing session in Meet using Slides
  • Final competency assessment: Online questionnaire evaluation

Course Conclusion and Subsequent Action Items

Requirements

  • Foundational computer literacy skills
  • Proficiency with standard office productivity applications
  • Commitment to engaging in collaborative practical exercises

Target Audience

  • Federal and public sector staff seeking to advance their digital competencies
  • Academic and administrative professionals within institutional settings
  • Interdisciplinary teams aiming to enhance communication and collaborative workflows using Google Workspace for government operations

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