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Course Outline

Session 1 – Virtual (2 hours): Enhancing Communication and Organizational Efficiency with Google Workspace

  • Gmail: Strategies for effective email management and workflow productivity
  • Google Calendar: Developing events, setting reminders, scheduling meetings, and administering shared calendars
  • Google Meet: Facilitating video conferencing via Gmail and Calendar; utilizing collaboration features including chat, recording, and screen sharing
  • Applied exercise: Day-in-the-life simulation to coordinate team activities using Gmail, Calendar, and Meet

Sessions 2, 3, and 4 – In-person (12 hours total): Cloud-Based Productivity and Collaborative Workflows

  • Google Drive: File creation, organization, search capabilities; document sharing and permission management for government operations
  • Google Docs: Drafting collaborative documents; utilizing comments, suggestion modes, and version history
  • Google Sheets: Implementing basic formulas, pivot tables, and charts; engaging in real-time data collaboration
  • Google Slides: Developing online presentations; facilitating team-based content development
  • Communications – Chat/Gemini: Overview and application of integrated communication tools
  • Applied exercise: Group project requiring the creation of a Drive folder containing a document, spreadsheet, and presentation that incorporates AI capabilities

Supplementary Materials

  • Video tutorials for each platform component
  • Virtual practical exercises: - Constructing a weekly schedule in Calendar - Drafting a collaborative report in Docs - Designing a basic dashboard in Sheets - Recording a concise presentation in Meet using Slides
  • Final online assessment: Questionnaire

Summary and Next Steps

Requirements

  • Fundamental proficiency in computer operations
  • Working knowledge of standard office productivity applications
  • Commitment to engaging in collaborative, hands-on exercises

Audience

  • Personnel aiming to advance their digital capabilities
  • Educational and administrative staff
  • Groups seeking to optimize collaboration through Google Workspace for government
 14 Hours

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