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Course Outline

Module 1 – Foundations and Context (30-minute theoretical session)

  • Definition of Incoterms and their strategic importance for government supply chain operations.
  • Historical development and significant amendments introduced in the 2020 revision.
  • Framework organization: Distinction between rules applicable to all transport modes versus those limited to maritime and inland waterway shipping.

Module 2 – Analysis of the 11 Regulatory Standards (60-minute theoretical session + 30-minute applied exercise)

  • EXW, FCA, CPT, CIP, DAP, DPU, DDP (applicable to all transport modes).
  • FAS, FOB, CFR, CIF (limited to sea and inland waterway transport).
  • Applied Exercise: Correlate each rule with specific logistics scenarios relevant to public sector procurement.

Module 3 – Allocation of Duties, Risk, and Expenditure (30-minute theoretical session + 30-minute applied exercise)

  • Identification of specific points where risk and responsibility transfer between parties.
  • Determination of parties responsible for coordinating transportation, insurance, and customs clearance.
  • Applied Exercise: Utilize a transport chain schematic to map cost structures and risk liabilities for government compliance.

Module 4 – Selection of Appropriate Incoterms (30-minute theoretical session + 30-minute applied exercise)

  • Evaluation criteria: Transportation method, cost management, risk acceptance thresholds, and established industry standards.
  • Case Analysis: Groups select the most suitable Incoterm for designated shipments and substantiate their rationale to demonstrate accountability.

Module 5 – Mitigation of Errors and Risk Management (20-minute theoretical session + 40-minute applied exercise)

  • Identification of frequent errors (e.g., misapplication of FOB to containerized cargo).
  • Criticality of defining precise locations for performance and delivery.
  • Document Audit Exercise: Detect and rectify Incoterm discrepancies in draft contracts and shipping documentation to ensure regulatory adherence.

Module 6 – Negotiation Simulation (45-minute applied exercise)

  • Buyer and seller groups negotiate terms for a trade agreement in a controlled environment.
  • Concentration on balancing cost efficiency, operational control, and risk exposure.

Conclusion and Inquiry Session (15 minutes)

  • Concise reference guide summarizing the obligations of all 11 rules.
  • Final compliance checklist for the implementation of Incoterms in official contracts.

Requirements

No formal prerequisites are required.
Foundational knowledge of import/export, supply chain, or logistics is beneficial but not mandatory.

Target Audience

  • Export/Import Managers
  • Logistics and Supply Chain Professionals
  • Freight Forwarders and Customs Brokers
  • Procurement and Sales Teams engaged in cross-border transactions
  • Legal and Contract Managers handling international sales agreements

 7 Hours

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