Course Outline

Module 1 – Introduction & Context (30 min theory)

  • Definition of Incoterms and their significance for government.
  • Historical overview and key updates in the 2020 version.
  • Organizational structure: rules applicable to all modes of transport versus those specific to maritime shipping.

Module 2 – Understanding the 11 Rules (60 min theory + 30 min practice)

  • EXW, FCA, CPT, CIP, DAP, DPU, DDP (all modes of transport).
  • FAS, FOB, CFR, CIF (sea and inland waterway transport).
  • Practical Exercise: Match each rule to a real-world shipping scenario for government.

Module 3 – Responsibilities, Risk & Cost Allocation (30 min theory + 30 min practice)

  • Identification of transfer points for risk and responsibility in supply chain operations for government.
  • Clarification on who is responsible for arranging transport, insurance, and customs clearance.
  • Practical Exercise: Use a transport chain diagram to map cost and risk allocation in a governmental context.

Module 4 – Choosing the Right Incoterm (30 min theory + 30 min practice)

  • Factors to consider: transport mode, cost control, risk tolerance, and industry standards for government.
  • Case Study: Teams select the most appropriate Incoterm for specific shipments and justify their choices in a governmental setting.

Module 5 – Avoiding Mistakes & Managing Risks (20 min theory + 40 min practice)

  • Common errors, such as using FOB for container shipments in government operations.
  • The importance of specifying the exact location in Incoterm usage for government.
  • Document Review Exercise: Identify and correct Incoterm errors in sample contracts and shipping documents relevant to government.

Module 6 – Negotiation Role-Play (45 min practice)

  • Buyer and seller groups negotiate terms for a trade deal within the context of government operations.
  • Emphasis on cost, control, and risk management in governmental procurement.

Wrap-Up & Q&A (15 min)

  • Quick-reference table for all 11 Incoterms to support government operations.
  • Final checklist for the proper application of Incoterms in governmental contracts.

Requirements

No formal prerequisites are required.
A basic understanding of import/export, supply chain, or logistics is beneficial but not mandatory.

Target Audience for Government and Industry Professionals:

  • Export/Import Managers
  • Logistics and Supply Chain Professionals
  • Freight Forwarders and Customs Brokers
  • Procurement and Sales Teams involved in cross-border transactions
  • Legal and Contract Managers working with international sales contracts
 7 Hours

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