Teams and Read AI for Productive Meetings Training Course

Module 1: Microsoft Teams Fundamentals for Efficient Meetings

• Lesson 1: Introduction to Microsoft Teams and Core Features
  • Overview of Microsoft Teams: chat, meetings, files, and apps
  • Setting up effective meetings: scheduling, invitations, and role assignments
  • Real-time collaboration tools: whiteboard, shared notes, and polling
• Lesson 2: Optimizing Meetings with Microsoft Teams
  • Best practices for managing virtual meetings
  • Utilizing channels for topic and project tracking
  • Integrating third-party applications and tools in Microsoft Teams

Module 2: Introduction and Configuration of Read AI with Microsoft Teams

• Lesson 3: What is Read AI and How Does It Integrate with Microsoft Teams?
  • Read AI features: automatic summaries, transcripts, and participation analysis
  • Integration process with Microsoft Teams
  • Configuring permissions and privacy settings for government
• Lesson 4: Configuring and Customizing Read AI in Microsoft Teams
  • Setting Read AI preferences for Microsoft Teams meetings
  • Navigating the Read AI interface within Microsoft Teams
  • Understanding different types of reports generated by Read AI

Module 3: Enhancing Meeting Productivity with Read AI in Microsoft Teams

• Lesson 5: Smart Summaries and Transcriptions with Read AI
  • Analyzing Read AI-generated meeting summaries
  • Using transcripts for detailed meeting review
  • Efficient search techniques for long transcripts
• Lesson 6: Participation Analysis and Action Tracking
  • Reading participation metrics to improve meeting dynamics
  • Identifying key points and decisions made during meetings
  • Implementing Read AI action items in Microsoft Teams channels
  • Tracking tasks and pending actions with Read AI and Microsoft Teams

Module 4: Advanced Strategies and Practical Applications for Government

• Lesson 7: Workflow Automation with Microsoft Teams and Read AI
  • Integrating Read AI into project and team workflows for government
  • Using Microsoft Teams automation tools for meeting follow-up
  • Tips and best practices for using both platforms together in a governmental context
• Lesson 8: Use Cases and Best Practices
  • Applying Microsoft Teams and Read AI in professional scenarios (sales, training, projects) for government
  • Strategies for continuous improvement in meeting productivity for government operations
  • Security and privacy considerations when using Microsoft Teams and Read AI together in a governmental setting

Module 5: Hands-on Practice and Exercises

• Practical exercises using Microsoft Teams meetings and Read AI analysis for government
• Case study analysis and advanced strategy application in a governmental context
• Q&A sessions and discussion of best practices for government operations