Business Processes in SAP S/4HANA Sourcing and Procurement (S4500) Training Course

Introduction to SAP S/4HANA Sourcing and Procurement

• Overview of SAP S/4HANA and key innovations in sourcing and procurement for government agencies
• Comprehensive review of the procurement process within a government context
• Key organizational units involved in procurement operations
• Roles and responsibilities in SAP S/4HANA sourcing and procurement for government entities

Master Data in SAP S/4HANA Procurement

• Introduction to procurement master data for government use
• The role of material master in procurement processes
• Vendor master data and account groups for effective supplier management
• The business partner concept in SAP S/4HANA for streamlined operations
• Purchase Info Records and Source Lists to enhance sourcing efficiency
• Material Valuation and its integration within procurement systems for government

Procurement Processes Overview

• Overview of procurement types: stock-based and consumption-based processes for government agencies
• Comprehensive Procure-to-Pay process overview for efficient operations
• Integration of procurement with materials management, finance, and warehouse management for government
• Steps in the procurement process:
  • Creation of purchase requisitions to initiate the procurement cycle
  • Creation of purchase orders to formalize supplier agreements
  • Goods receipt and inventory management to ensure accurate stock levels
  • Invoice verification and payment processes to maintain financial integrity

Procurement Documents and Configuration

• Understanding purchase requisitions and approval workflows for government agencies
• Purchase order types and creation process:
  • Standard Purchase Orders for routine procurement needs
  • Contracts and scheduling agreements for long-term commitments
  • Service procurement to manage non-material requirements
• Delivery schedules, item categories, and account assignment for detailed tracking
• Configuration settings for purchasing documents to ensure compliance with government regulations

External and Internal Procurement Processes

• External procurement methods: Standard, consignment, subcontracting, and stock transport orders for government agencies
• Internal procurement processes: Intra-company stock transfers and central procurement to optimize resource allocation
• Integration with suppliers via Ariba and Supplier Network Collaboration (SNC) for enhanced collaboration

Inventory Management and Goods Movements

• Overview of inventory management in SAP S/4HANA for government entities
• Types of goods movements: Goods Receipt (GR), Goods Issue (GI), Stock Transfer, and Transfer Posting to maintain accurate records
• Integration with warehouse management systems for efficient logistics operations
• Handling non-valuated goods receipts and batch management for compliance and traceability

Invoice Verification

• Overview of the invoice verification process for government agencies
• Integration with Financial Accounting (FI) for vendor invoicing to ensure financial accuracy
• Handling invoice discrepancies: blocking, unblocking, and releasing to maintain operational integrity
• Automatic invoice verification and key settings to streamline the process for government

Reporting and Analytics in Sourcing and Procurement

• Overview of reporting tools in SAP S/4HANA:
  • Fiori apps for procurement analytics to enhance decision-making
• Purchase order analysis and procurement key performance indicators (KPIs) for government use
• Reporting on vendor performance and supplier evaluation to ensure quality and reliability
• Integration with SAP S/4HANA embedded analytics for comprehensive insights

Advanced Topics in Procurement

• Self-service procurement and integration with SAP Ariba to empower government users
• Procurement in the context of centralized purchasing (SAP Central Procurement) for enhanced efficiency
• Supplier collaboration and procurement digitalization trends for modern government operations
• Overview of SAP S/4HANA Cloud for Sourcing and Procurement to support cloud-based solutions

Integration with Other SAP Modules

• Integration with SAP FI (Finance) for payment processing in government agencies
• Integration with SAP WM (Warehouse Management) for inventory and logistics management for government operations
• Integration with SAP MM (Materials Management) to ensure seamless material handling
• Integration with SAP SRM (Supplier Relationship Management) to enhance supplier interactions for government

Summary and Next Steps