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Course Outline
Introduction to SharePoint 365 for Government
- Overview of the capabilities and purpose of the SharePoint 365 local platform for government use.
- Comprehensive review of key SharePoint features designed to support public sector workflows, governance, and accountability.
Basic SharePoint Components for Government
- Logging into an existing team site for government operations.
- Navigating the site area to effectively manage content and resources.
- Editing an existing company site to align with specific agency needs.
- Customizing the appearance of a personal site to enhance user experience and compliance with government standards.
SharePoint/Teams Collaboration Features for Government
- Understanding lists in SharePoint, their types, and practical applications for government tasks.
- Exploring various list types and their practical uses within the public sector.
- Managing calendar and time resources to enhance coordination and efficiency.
- Utilizing calendar workspaces to streamline scheduling processes.
- Efficiently managing and sharing contacts across teams and departments.
- Using discussion lists for effective communication and collaboration.
- Creating surveys and managing results to gather feedback from stakeholders.
- Working with Microsoft Teams to integrate communication and collaboration tools.
- Defining columns and fields in custom lists to meet specific government requirements.
Working with Document Libraries for Government
- Creating documents directly on the site to streamline content creation processes.
- Importing documents and document collections into libraries to centralize information management.
- Managing document permissions to ensure secure access and compliance with government regulations.
- Creating a document workspace to facilitate collaborative projects and tasks.
Integration with Microsoft Office for Government
- Publishing and managing Word documents to enhance document control and versioning.
- Utilizing access control tools and file version management in Excel documents to maintain data integrity.
- Publishing tables and forms from Microsoft Access documents to a site to improve data sharing and accessibility.
- Exchanging calendars and contact lists with Microsoft Outlook to enhance coordination across teams.
- Supporting online and offline work modes to ensure continuous access to critical information.
Power Automate (Flow) Workflows for Documents and Tasks for Government
- Understanding workflow automation within Power Automate to enhance process efficiency.
- Approving changes and collecting document feedback to maintain quality and compliance.
- Defining workflow participants and their permissions to ensure proper governance and accountability.
- Implementing automatic and manual workflow approval methods to streamline processes.
- Managing sequential and parallel flows to optimize task management.
- Setting workflow times and defining email alerts to keep stakeholders informed.
- Exploring document workflow delegation options to enhance flexibility and responsiveness.
- Utilizing workflow tracking methods to monitor progress and ensure timely completion of tasks.
Document Version Management for Government
- Synchronizing documents online and offline to support remote and mobile work environments.
- Approving and rejecting document changes to maintain accuracy and consistency.
- Tracking intermediate versions and document changes to ensure transparency and accountability.
Managing Site Access for Government
- Utilizing administrative tools in SharePoint to manage site access and permissions effectively.
- Adding and managing collaborators to support team collaboration and project management.
- Defining access levels to individual libraries to ensure secure information sharing and compliance with government regulations.
Requirements
This training is designed for government professionals who oversee workflows and facilitate group collaboration within intranet environments, as well as those seeking to enhance their effectiveness in collaborative processes for government.
14 Hours
Testimonials (2)
It was meant to give us a greater picture and this has been achieved.
Kai - Dutch Ministry of Defence
Course - SharePoint Site Collection Administration
A lot of detailed information
