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Course Outline

Module 1: Efficient Onboarding and Foundational Concepts

Objective: Establish baseline competency without reiterating fundamental principles.

  • Strategies for constructing effective prompts, utilizing techniques adapted for professional communications
  • Capabilities and limitations of large language models, including methods to mitigate constraints

Module 2: Campaign Development and Content Acceleration

Objective: Streamline and enhance the production of campaign assets.

  • Drafting targeted email communications for invitations and marketing outreach
  • Generating social media content with varied stylistic approaches
  • Tailoring messaging for distinct audiences, including B2B versus B2C segments and domestic versus international markets
  • Developing scripts for video and advertising productions
  • Leveraging generative tools for strategic ideation
  • Practical exercise: Execute a comprehensive campaign including email correspondence, social media posts, call-to-action elements, and an executive summary

Module 3: Stakeholder Engagement and Correspondence Efficiency

Objective: Enhance the speed, accuracy, and personalization of external communications.

  • Drafting client-facing service correspondence
  • Composing presentation invitations, follow-ups, and post-meeting summaries
  • Utilizing structured templates to address common stakeholder concerns
  • Designing systematic prompts for email generation
  • Maintaining a library of reusable communication templates for various scenarios
  • Translating and localizing multilingual communications
  • Translating reports and presentations while preserving professional tone and integrity
  • Practical exercise: Generate and translate institutional correspondence and client negotiation drafts

Module 4: Financial Oversight and Reporting Clarity

Objective: Improve the organization, summarization, and communication of financial data.

  • Summarizing financial reports with simplified, actionable explanations
  • Converting structured data into presentation formats such as PowerPoint or Google Slides
  • Auto-generating slide structures based on report content
  • Drafting accountability memos and internal communications
  • Reviewing spreadsheets for consistency and clarity through analytical assistance
  • Practical exercise: Produce a monthly budget summary and an automated 10-slide presentation using generative tools

Module 5: Research and Market Intelligence Support

Objective: Utilize analytical assistants to accelerate information retrieval and decision-making processes.

  • Best practices for formulating complex, context-rich inquiries
  • Methods for accessing external data sources and understanding inherent limitations
  • Utilizing auxiliary tools, web browsing capabilities (where enabled), and plugins to enhance retrieval
  • Applying prompts for competitor analysis, public data review, and industry report synthesis
  • Practical exercise: Conduct a simulated competitor analysis and derive strategic insights for governance or operational purposes

Closing: Integration into Operational Workflows

  • Guidance on integrating tools with platforms such as Google Docs, Notion, and Excel to support government workflows
  • Open forum for questions and refinement of prompts developed during training

Summary and Next Steps

Requirements

  • Familiarity with marketing and communications processes
  • Background in content development or campaign administration
  • No prior technical expertise in artificial intelligence is necessary

Audience

  • Marketing practitioners
  • Advertising and campaign operations teams
  • Client liaison and governance personnel
 14 Hours

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