MS-4005: A Craft effective prompts for Microsoft 365 Copilot Training Course

Course Outline

Module 1: Get Started with Microsoft 365 Copilot for Government

Introduction to Microsoft 365 Copilot

This module provides an in-depth exploration of Microsoft 365 Copilot, highlighting its functionalities and Microsoft's commitment to responsible and ethical AI practices.

• Describe the purpose and capabilities of Microsoft 365 Copilot for government use.
• Explain the operational principles behind Microsoft 365 Copilot.
• Identify the key components that make up Microsoft 365 Copilot.
• Articulate Microsoft's dedication to responsible AI practices for government applications.

Explore the Possibilities with Microsoft 365 Copilot for Government

This module delves into the practical application of Microsoft 365 Copilot across various Microsoft 365 Apps, demonstrating how it can enhance productivity and streamline workflows in government operations.

• Identify and apply the key features of Microsoft 365 Copilot in each Microsoft 365 App to improve efficiency and workflow for government tasks.
• Understand how Microsoft 365 Copilot integrates with Teams to provide a centralized hub for all work-related information in government settings.
• Leverage the AI capabilities of Microsoft 365 Copilot to transform task management, making processes more intuitive and efficient for government users.

Optimize and Extend Microsoft 365 Copilot for Government

This module covers best practices for using Microsoft 365 Copilot and key extension methods, ensuring that government agencies can fully harness its potential and versatility.

• Describe the best practices for utilizing Microsoft 365 Copilot in government operations.
• Understand how to effectively prompt Microsoft 365 Copilot for optimal results in government tasks.
• Explore the extensibility options available with Microsoft 365 Copilot to enhance its functionality for government use.

Module 2: Craft Effective Prompts for Microsoft 365 Copilot for Government

Summarize and Simplify Information with Microsoft 365 Copilot

This section teaches how to craft effective prompts to save time and effort by using Microsoft 365 Copilot to summarize, simplify, and visualize complex information in Microsoft Word, PowerPoint, Excel, and Outlook for government tasks.

• Identify the key elements of an effective prompt and apply them to your own government-related prompts.
• Prompt Copilot to summarize or extract key information from Word documents, Excel tables, and PowerPoint presentations in a government context.
• Summarize chats and meetings to identify key action items with Copilot in Teams for government operations.
• Task Copilot in Outlook to summarize emails to find action items or mentions relevant to government work.
• Compile information from multiple documents and generate a combined summary using Microsoft 365 Copilot for government projects.

Create and Draft with Microsoft 365 Copilot for Government

This section focuses on how to craft effective prompts to save time and effort by using Microsoft 365 Copilot to create, draft, and brainstorm new ideas and material in Microsoft Word, PowerPoint, Teams, and Outlook for government tasks.

• Identify the key elements of an effective prompt and apply them to your own government-related prompts.
• Use Copilot to create new agendas, to-do lists, project plans, and more from Word, Excel, and OneNote for government projects.
• Ask Copilot in Outlook to draft new emails, compose replies, and plan meetings for government communications.
• Prompt Microsoft 365 Copilot to generate new ideas, content, and FAQs from existing files relevant to government work.

Edit and Transform Content with Microsoft 365 Copilot for Government

This section teaches how to craft effective prompts to save time and effort by using Copilot to edit, transform, and rewrite information in Microsoft Word, PowerPoint, Excel, and Outlook for government tasks.

• Identify the key elements of an effective prompt and apply them to your own government-related prompts.
• Organize outlines and content in Word documents with Copilot for government reports and documents.
• Convert text to tables and enhance writing confidence with Copilot in Word for government communications.
• Add images, slides, and organize presentations with Copilot in PowerPoint for government meetings and briefings.
• Format, sort, filter, and highlight data with Copilot in Excel for government data analysis.
• Rewrite messages with Coaching by Copilot in New Outlook for improved government communication.

Ask Questions and Analyze Content with Microsoft 365 Copilot for Government

This section explores methods to prompt Microsoft 365 Copilot in Word, PowerPoint, Teams, and Outlook to ask questions, analyze content, and receive recommendations for new ideas and material. Whether you need specific information, comparative analysis, or helpful suggestions, Copilot is a valuable tool for government tasks.

• Identify the key elements of an effective prompt and apply them to your own government-related prompts.
• Ask Copilot how to accomplish a task in Microsoft 365 apps for government operations.
• Use Copilot to answer questions and provide insights about documents, presentations, tables, and notes relevant to government work.
• Chat with Microsoft 365 Copilot about projects, documents, and data across your government organization.