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Course Outline

Module 1: Fundamentals of Generative AI for Productivity (2 hours)

  • Overview of Generative AI Technology
    • Historical development and progression of language modeling techniques
    • Core principles of Large Language Models (LLMs)
    • Functional capabilities and operational constraints of generative tools
  • Introduction to ChatGPT for Professional Use
    • Initial account configuration and user interface navigation
    • Fundamental parameters: temperature settings, context window management, and persona assignment
  • Practical Application: Generating an Initial Draft with ChatGPT

Module 2: Principles of Effective Prompt Engineering (3 hours)

  • Structure of High-Quality Prompts
    • Essential elements: task definition, contextual background, assigned role, output format, and tone
    • Methodologies for iterative inquiry and result improvement
  • Advanced Prompting Strategies
    • Chain-of-Thought Processing: directing AI to demonstrate logical reasoning steps
    • Few-Shot Learning: utilizing examples to calibrate output quality
    • Iterative refinement techniques for achieving precise results
  • Practical Application: Refining prompts to produce a standardized management report

Module 3: Automating Documentation and Summarization (2 hours)

  • Email Composition and Response Automation
    • Creating professional email templates and drafts
    • Automating standard and personalized correspondence replies
  • Document Summarization and Content Analysis
    • Condensing meeting notes, publications, and extensive documentation
    • Identifying key insights and actionable items from complex source material
  • Practical Application: Summarizing a source document and generating a corresponding email response

Module 4: Microsoft 365 Copilot in Excel (3 hours)

  • Introduction to Excel Copilot Features
    • Navigating the interface and understanding core functionalities
    • Constructing effective prompts for data interrogation and analysis
  • Data Analysis and Visual Representation
    • Leveraging Copilot to process large-scale datasets
    • Automatically generating charts, pivot tables, and visual graphics
  • Forecasting and Report Generation
    • Utilizing historical data to produce predictive forecasts via Copilot
    • Drafting reports directly from spreadsheet data
  • Practical Application: Analyzing a sales dataset, generating a forecast, and creating an associated chart for government reporting needs

Module 5: Microsoft 365 Copilot in PowerPoint and Outlook (3 hours)

  • Copilot Capabilities in PowerPoint
    • Creating presentation structures from Word documents or text sources
    • Enhancing slide design: incorporating imagery, layout suggestions, and content restructuring
    • Practical Application: Developing a complete project presentation using Copilot
  • Copilot Capabilities in Outlook
    • Composing and simplifying professional email communications
    • Inbox management: summarizing lengthy thread histories and prioritizing critical messages
    • Practical Application: Summarizing an email chain and drafting a concise reply for government correspondence

Module 6: Integration and Advanced Operational Workflows (2 hours)

  • AI Agent Workflows in Enterprise Systems
    • Integrating Copilot with SharePoint and Microsoft Fabric platforms
    • Automating routine tasks and standardized business processes
  • Information Governance and Security Protocols
    • Ethical standards and privacy compliance in AI utilization
    • Best practices for managing sensitive or controlled information
  • Practical Application: Designing a streamlined team workflow automation using Copilot within SharePoint
  • Closing Session and Q&A: Strategic discussion on the future of AI in public service, including resources for ongoing professional development

Requirements

  • Proficiency with Microsoft 365 suite applications
  • Demonstrated capability in fundamental administrative and operational duties
  • Previous exposure to artificial intelligence tools is not a prerequisite

Intended Audience

  • Administrative staff and efficiency specialists
  • Project managers and coordination personnel
  • Operational teams incorporating AI capabilities into their workflows for government entities
 15 Hours

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