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Course Outline
Module 1: Fundamentals of Generative AI for Productivity (2 hours)
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Overview of Generative AI Technology
- Historical development and progression of language modeling techniques
- Core principles of Large Language Models (LLMs)
- Functional capabilities and operational constraints of generative tools
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Introduction to ChatGPT for Professional Use
- Initial account configuration and user interface navigation
- Fundamental parameters: temperature settings, context window management, and persona assignment
- Practical Application: Generating an Initial Draft with ChatGPT
Module 2: Principles of Effective Prompt Engineering (3 hours)
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Structure of High-Quality Prompts
- Essential elements: task definition, contextual background, assigned role, output format, and tone
- Methodologies for iterative inquiry and result improvement
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Advanced Prompting Strategies
- Chain-of-Thought Processing: directing AI to demonstrate logical reasoning steps
- Few-Shot Learning: utilizing examples to calibrate output quality
- Iterative refinement techniques for achieving precise results
- Practical Application: Refining prompts to produce a standardized management report
Module 3: Automating Documentation and Summarization (2 hours)
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Email Composition and Response Automation
- Creating professional email templates and drafts
- Automating standard and personalized correspondence replies
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Document Summarization and Content Analysis
- Condensing meeting notes, publications, and extensive documentation
- Identifying key insights and actionable items from complex source material
- Practical Application: Summarizing a source document and generating a corresponding email response
Module 4: Microsoft 365 Copilot in Excel (3 hours)
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Introduction to Excel Copilot Features
- Navigating the interface and understanding core functionalities
- Constructing effective prompts for data interrogation and analysis
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Data Analysis and Visual Representation
- Leveraging Copilot to process large-scale datasets
- Automatically generating charts, pivot tables, and visual graphics
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Forecasting and Report Generation
- Utilizing historical data to produce predictive forecasts via Copilot
- Drafting reports directly from spreadsheet data
- Practical Application: Analyzing a sales dataset, generating a forecast, and creating an associated chart for government reporting needs
Module 5: Microsoft 365 Copilot in PowerPoint and Outlook (3 hours)
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Copilot Capabilities in PowerPoint
- Creating presentation structures from Word documents or text sources
- Enhancing slide design: incorporating imagery, layout suggestions, and content restructuring
- Practical Application: Developing a complete project presentation using Copilot
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Copilot Capabilities in Outlook
- Composing and simplifying professional email communications
- Inbox management: summarizing lengthy thread histories and prioritizing critical messages
- Practical Application: Summarizing an email chain and drafting a concise reply for government correspondence
Module 6: Integration and Advanced Operational Workflows (2 hours)
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AI Agent Workflows in Enterprise Systems
- Integrating Copilot with SharePoint and Microsoft Fabric platforms
- Automating routine tasks and standardized business processes
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Information Governance and Security Protocols
- Ethical standards and privacy compliance in AI utilization
- Best practices for managing sensitive or controlled information
- Practical Application: Designing a streamlined team workflow automation using Copilot within SharePoint
- Closing Session and Q&A: Strategic discussion on the future of AI in public service, including resources for ongoing professional development
Requirements
- Proficiency with Microsoft 365 suite applications
- Demonstrated capability in fundamental administrative and operational duties
- Previous exposure to artificial intelligence tools is not a prerequisite
Intended Audience
- Administrative staff and efficiency specialists
- Project managers and coordination personnel
- Operational teams incorporating AI capabilities into their workflows for government entities
15 Hours
Testimonials (1)
The trainer is patient and very helpful. He knows the topic well.